Document controllers are responsible for the workflow and record keeping of electronic or hard copy documents, either for a special project, department or an entire organisation. They prepare, move, organise and file all technical or commercial documents, and make sure they comply with legal and business regulations.
You could be:
identifying and numbering documents that come into the department or organisation
using an electronic document management system (EDMS) to index, store and retrieve a wide variety of document types (for example, security, training records or engineering drawings)
converting paper documents to digital format by scanning them using software linked to the EDMS
reviewing documents, checking they comply with regulations, creating revisions and archiving outdated versions when necessary
distributing documents to the relevant people, departments or organisations, and letting them know when they need to take action on a document as part of a process
creating master document templates and forms, and training employees how to use them
preparing and updating document control procedures for the company
making sure that departments are following the correct procedures in the document flow process
perhaps carrying out administration duties for specific departments or teams in the organisation.
The figures below are only a guide. Actual pay rates may vary, depending on:
where you work
the size of company or organisation you work for
the demand for the job.
Starting salaries for document controllers are between £18,000 and £23,000 a year, rising to around £28,000 with experience. Senior document controllers can earn over £33,000 a year.
You would be based in an office.
Your hours would normally be regular, 9.00am-5.00pm, Monday to Friday, although in some sectors this could be more.
You would work overtime to meet certain project deadlines.
Instructus Skills (formerly Skills CFA) is the UK’s leading cross-sector apprenticeship authority and skills sector body. They ensure that apprentices learn the skills that employers need, from business skills to engineering to e-commerce.