A printing administrator can be involved in many different tasks in print production, depending on the size of the company. They are often the first point of contact with customers and work with other managers to make sure that print jobs are finished on time and to a high standard. They often manage a team.

The Work

You could be:

• dealing directly with customers and other managers
• selling printing services to customers and developing new business
• estimating the cost of the print job
• negotiating prices and sending quotes to customers
• monitoring stock levels and buying print production materials — ink, toner, paper
• organising work schedules and managing staff
• making sure that print machinery is used effectively
• making sure that work is finished by agreed deadlines and to budget
• checking the quality of the finished work.

Pay

The figures below are only a guide. Actual salaries may vary, depending on:

• where you work
• the size of the company or organisation you work for and whether you are self-employed
• the demand for the job.

Starting pay might be around £14,000 to £17,000 a year. An experienced printing administrator can earn up to £30,000 a year, depending on the size of the employer and level of experience. Senior administrators with management experience can earn up to £32,000 a year.

Conditions

• You will probably work in the office of a printing warehouse or workshop.
• Your workplace may be noisy, as you will also be out on the shop floor.
• You may have to do shift work.
• You might have to travel to meet clients or visit suppliers.

Getting In

• Employers normally prefer applicants with relevant experience or a good all round knowledge of the printing process, or both.
• Applicants usually have some sort of print sector work experience, for example, as a print finisher, pre-print operator or machine printer.
• Most employers will look for a group of 4 or 5 subjects at National 4 or 5. English, Maths, Art and Design and Computing Science or Graphic Communication are very useful.
• You may be able to get in by doing a Modern Apprenticeship, working towards a Scottish Vocational Qualification (SVQ) at Level 6/7, and then working your way up into administration.
• The City of Glasgow College offers HNC and HND courses in printing including Creative Printmaking and Digital Media.
• A driving licence is useful.

Job Outlook Scotland

Job Outlook Scotland and UK

  Scotland

2019

18179

0.8 %

RISE

2024

18316

  United Kingdom

2019

142247

0.5 %

RISE

2024

143003

LMI data powered by EMSI UK

What Does it Take?

You should be:

• good at communicating and negotiating with others
• able to work on your own initiative and as part of a team
• good with figures and budgets
• interested in design, colour and shape
• able to solve problems
• good at using computers
• good at organising tasks and people
• willing to keep up with new technology
• good at working under pressure and to deadlines.

Training

• You might study for SVQ Print Administration at SCQF Levels 5 and 6.
• The British Printing Industries Federation (BPIF) offers a number of relevant flexible learning packages and short work-based courses.

Getting On

• You could work for a printing warehouse, printing factory or print workshop. If you work in a small company you may have to move to get promotion.
• With relevant experience you might be able to move into operations production management, studio management or accounts management.

Contacts

The following organisations may be able to provide further information.