Archivists collect, assess, organise, study and preserve historical records and documents. These may include rare books or manuscripts, maps, plans, film, video, photographs, audio and digital files. They also give people access to these materials and help them to use them.
You could be:
- looking after and keeping documents and other materials in good condition, in the right storage conditions
- arranging the repair of damaged material
- identifying, dating, cataloguing and indexing all materials
- assessing the historical and cultural importance of archived materials
- maintaining hard copy and computer-based records
- helping people use the archives or doing research for individuals and organisations
- converting original or old documents into digital format
- preserving records that were created in digital format
- managing staff and budgets.
The figures below are only a guide. Actual pay rates vary, depending on:
- where you work
- the size of company or organisation you work for
- the demand for the job.
The Archives and Records Association recommend that the minimum salary for archivists who have recently qualified is £22,443 a year and they will not advertise jobs on their website that offer less then £19,817. This may rise to £26,000 or more with experience. Senior archivists may be able to earn £35,000 and above.
- Working hours are normally 9.00am to 5.00pm, Monday to Friday.
- You work indoors in an office, reading room or library.
- You might have to travel to other places to assess materials.
- In some jobs you might work alone much of the time.
- Part time work might be available.
- You might have to work in dusty storage areas.
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- To become an archivist you need a first degree followed by a postgraduate qualification in archive and records management, recognised by the Archives and Record Association. In Scotland, recognised courses are run by the University of Glasgow and the University of Dundee.
- Elsewhere in the UK and Ireland, recognised courses are offered by Aberystwyth University, University College Dublin, University College London, the University of Liverpool and Northumbria University.
- For entry to a postgraduate course, you need a good Honours degree (2:1 or above) in any subject. History, modern or ancient languages, library studies or information science are particularly useful. Entry to a first degree normally requires 4-5 Highers in relevant subjects.
- For some specialisms you need a knowledge of Latin.
- Entry to postgraduate courses is very competitive and previous work experience, paid or voluntary, is essential. Most archive collections in the UK will take volunteers. The Archives and Records Association holds lists of paid traineeships and voluntary opportunities.
- The University of Glasgow runs a Graduate Archive Trainee Programme (GATP) which gives experience to graduates who plan to apply for university courses in archives and records management. You can get more information from the Archive Services website.
- Entry is very competitive. You will almost certainly have to do some voluntary work before getting a paid job.
You could work for local authorities, in museums, universities, hospitals, central government and industry. Most jobs are advertised through the Archives and Records Association and the Information and Records Management Society (IRMS).
Predicted Employment in Scotland
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What Does it Take?
You need to be:
- logical and methodical
- accurate and attentive to detail
- able to work alone and as part of a team
- willing to learn about new developments in the storage, conservation and interpretation of records
- able to work to deadlines.
You should have:
- good communication skills, both verbal and written
- good IT skills
- excellent research skills
- patience and perseverance, when researching old records.
- For those who do have professional qualifications, the Archives and Records Association runs continuous professional development courses, as well as a training scheme in conservation for members who work in this field.
- The Information and Records Management Agency (IRMS) also runs short training courses.
- The Archive Skills Consultancy runs short courses in archive and record management.
- This is a very small profession and promotion is very competitive.
- Gaining qualifications and taking short courses can help you progress.
- To gain promotion you may have to move from one type of employer to another.
- You may have to move to another part of the country.
The National Archives of Scotland (NAS) website has a section Working with the National Archives of Scotland .
The Creative and Cultural Skills website has a careers section called Creative Choices which covers careers information, jobs and opportunities in the heritage and culture sector, including archive work.
The National Archives website holds a list of contacts for all local archive and record management services in the UK. This could be helpful if you are looking for voluntary experience or paid work.
The following organisations may be able to provide further information.
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