Normally, you would apply by sending in either your CV or a completed application form with a covering letter. Only send a hand written letter if the employer specifically asks you to 'apply in writing'. It's rare to be asked to apply by writing but if you this example of a typical letter may be useful.
Example letter
(Your address and the date should be in the top right corner of the letter.)
Mrs Sheena Arbuthnot
Human Resources Section
Ark Construction
105 High Street
Auchenshoogle
AS5 GDU
Dear Mrs Arbuthnot
I am writing to apply for the post of Clerical Assistant (Ref.Ark32), which was advertised in the Auchenshoogle Courier on 24 June 2011.
I have just finished my fourth year at Auchenshoogle High School, and am now looking for employment. I became sixteen on 21 April this year, and recently completed the following Standard Grades:
- English, maths, computing studies, drama and modern studies (at General/Credit level); and
- French and science (at General/Foundation level).
My exam results are due in August this year. I expect to get Credit level 2 or 3 for most of my Standard Grades, except French and science where I am expecting level 4. I have achieved Intermediate 2 in the following Core Skills: communication, problem solving, numeracy, working with others and information technology. I have a very good working knowledge of all of the main Microsoft Office programs, particularly Word and Excel.
In February this year I did a one-week work experience placement in the administration section of Jones Garage Services in Torhill, and thoroughly enjoyed it. I have been interested in clerical work for some time, mainly because I enjoy working with figures and computer software packages. My work experience placement gave me the opportunity to use my computer skills. I worked on word processing several types of documents, as well as creating and updating financial spreadsheets. I also had experience of filing, preparing outgoing mail and photocopying. I enjoyed working with people from the other departments and helping out at the reception desk and on the telephone.
My general interests include amateur dramatics and keeping fit. I took part in the Auchenshoogle Ladies 10K race earlier this year.
I feel that my skills and personal qualities make me a good candidate for the post that you have advertised. I am hard-working and keen to learn. I would also be interested in studying part-time for relevant qualifications as I would like to improve my chances of promotion within the company in the longer term.
My referees are: