Writing 'on spec' letters and emails
Always attach a copy of your CV when you send an 'on spec' letter or email to an employer. 'On spec' just means that you are writing on the off chance that the company is recruiting new staff, rather than applying for an advertised vacancy.
If you can, address your letter or email to a named person in the company. The letter should clearly state the type of job you are looking for. You could also highlight some of your personal qualities. If possible, mention something about the work of the company you are contacting. This shows you have done a bit of background work and could make a good impression on the employer.
If you are sending an email rather than a letter the only differences are:
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you put your contact details (address, telephone number/s and email address) at the end of the email
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you don't need to put in the date
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you can replace 'Yours sincerely' with 'Regards'
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you don't have to put in the full address of the company - the contact name and company name is enough.
Example Letter
26 Red Crescent
Whitefield
West Shire WS3 3AS
14 June 2011
Mr. B Grey
Sales Director
XYZ Ltd
5 Main Street
Whitefield
West Shire WS1 5SA
Dear Mr. Grey
I read in the West Shire Record this week that your motor spares company has plans to expand due to increasing customer demand and record profitability.
I am writing to enquire if, as a result of your planned expansion, there might be an opportunity for someone with my background in Parts.
I have successfully completed a Modern Apprenticeship programme run by the West Shire Car Components Training Association and have achieved a SVQ Level 3: Vehicle Parts Operations.
You will note from my enclosed CV that I have also had 2 years’ experience in the Parts Department of Car City Garage. I am enthusiastic and motivated towards securing further experience and a full-time position in Parts.
I would be pleased to attend for an interview at any time and look forward to hearing from you in due course.
Yours sincerely
Graham Reid
GRAHAM REID
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